1. Guidelines for the Preparation of the papers
    1. Instructions.doc

    2. Example.doc

  2. Guidelines for Oral Presenters
  3. Guidelines for Poster Presenters
  4. Guidelines for Chairs
  5. General guidelines
1.Guidelines for the Preparation of the papers

Your paper will be published in the Conference Proceedings.

In order to prepare your paper (which be presented oral or poster) please download:

Instructions.doc and


Paper should be named as follows:

family name of the first author_theme code_O(for orally)_paper code.doc

family name of the first author_theme code_P(for poster)_paper code.doc

(e.g. Radu_PTS_O_P0016.doc for an oral presentation with the theme “Proficiency testing schemes”; Sahagia_VTM_P_P0101.doc for a poster presentation with the theme ” Validation of testing methods”).

Please use the following themes code:

Code Themes
PTS Proficiency Testing Schemes
PPT Participation at Proficiency Testing and Accreditation of Quality Management
RM Reference Materials and Proficiency Testing
VTM Validation of Testing Methods and Proficiency Testing
UM Uncertainty of Measurement and Proficiency Testing
IQC Internal Quality Control of Analyses and Proficiency Testing
MT Metrology, Traceability and Proficiency Testing
DAM Development of the Analyses Methods in the Testing Laboratories
2.Guidelines for Oral Presenters


Oral scientific sessions, including plenary sessions will be held in the meeting room Paladium of the Continental Forum Hotel from Oradea.

Available technology

Video-projectors with attached notebooks will be available. Using participants’ own notebook is not allowed. Save your presentation to a USB Storage Device or CD-ROM and bring it with you.

Speakers using PowerPoint presentations who have not yet handed in their presentations or updated versions on USB or CD, are kindly asked to do so at the registration desk staff by the end of 1st coffee break.


On account of the tight schedule, the conference would kindly like to ask you respect the time limit for contributions. The organisers would like to encourage the contributors to limit presentations (including discussions) to the following times:

  • Invited lecture: 20 minutes

  • Other presentation: 15 minutes

Speakers are kindly requested to inform their section chair during the coffee break about their presence.

Preparation for the PowerPoint presentation

The presentation must be provided on a Microsoft Windows – compatible system. The Macintosh – is not supported by the available notebooks. Try to avoid overloading your presentation with unnecessary images. We only supply fonts that are included in the basic installation of Windows. Using special fonts might be displayed incorrectly.


For movies please do not forget to put on your USB Storage Device or CD-ROM your own movies in the same folder with your presentation.

3.Guidelines for Poster Presenters


Poster presentations offer participants a unique opportunity to present their work in a format, for which there is more time for discussion and questions is sometimes available in a Plenary lectures session. Poster submissions are welcomed in any of the areas identified in the conference themes. Poster presentations will be held in the DoubleTree by Hilton Hotel Oradea, Romania.

Surface availability

Each poster presenter is allocated its own surface: 120 cm high x 90 cm wide and a number (see the POSTER section in the Conference final programme).


Authors may begin mounting their posters at 09:00 on Wednesday, 10th September 2019, and should be completed by 12:00, in order to be ready for the start of the poster session, that day. The posters should remain in place until tear-down on Friday, 13th September 2019, 17:00.

You will receive the required materials from the organizer.

Viewing schedule

Available later

4.Guidelines for Chairs

Section chairs should manage their sections as follows: introduction of those that will present their papers; ensuring in collaboration with a co-chairman that the allocated time for presentations is respected; encouragement discussions on the specific section theme.

5.General guidelines

Participants are expected to submit abstracts in English online or by e-mail – to the Conference Secretariat at [email protected], by 1st February, 2019. The online form for submission of abstracts is available on the site at registration section. You will receive by e-mail a paper code for your contribution, which we kindly ask you to safely keep and to use as reference.

Abstracts will be reviewed and the final decision whether a paper will be presented orally or as a poster belongs to the International Advisory Committee. Notification of acceptance will be no later than 28th February 2019.

Accepted authors (at oral and poster presentation) are requested to submit on-line (see Login/Submission) or by e-mail at [email protected] electronic versions of full manuscripts of their papers in English by 17th May 2019 for publication in the Conference Proceedings volume.